We use your personal information throughout the employment relationship that we have with you. This includes a number of different processing activities throughout your employment.
This notice should be read in conjunction with the Overview.
What processing activities do you undertake that include my personal information?
If you act as an authorised signatory for the Company, we use your personal information to open, operate and administer company bank accounts where you have signing authority.
If you have a business credit card or other finance account, we process your personal information in connection with the application for and administration of this account.
What categories of personal information are included in these processing activities?
We may process Staff related data, Data related to your engagement with the Company, Financial information and your signature.
What is the reason for these processing activities?
We carry out this activity in order to comply with legal obligations and to ensure that the Company is able to execute financial transactions.
What are the legal grounds you rely on to carry these out?
This processing is necessary for the compliance with legal obligations to which the Company is subject.
This processing is also necessary for the purpose of the legitimate interests pursued by the Company.
(See “What are the legal grounds for processing personal information?” in the Overview section).
What are the ' legitimate interests' referred to above?
The Company considers that it has a legitimate interest in managing its business in the most effective way.
Further, the Company considers that it has a legitimate interest in ensuring that it complies with all Know Your Client, anti-money laundering obligations and any other legal requirements placed on it by any jurisdiction.
To the extent that you did not get this personal information from me, how did you collect this information?
Some of the information processed in these activities may be generated by the Company. This would usually include HR and line management (see “Where do you get my personal information from?” in the Overview section).
In addition, we may work with external advisers and authorities to carry out this activity. We may receive information from other sources as set out in this Notice (see “Where do you get my personal information from?” in the Overview section).
Who do you share this personal information with?
Your personal information is shared internally, as set out in this Notice (see “When do you share my personal information with others?” in the Overview section). This would usually include Security, HR and your line management.
In addition, some of your personal information will be shared externally with the relevant banks as needed and as otherwise set out in this Notice (see “When do you share my information with others?” in the Overview section).