We use your personal information throughout the employment relationship that we have with you. This includes a number of different processing activities throughout your employment.
This notice should be read in conjunction with the Overview.
What processing activities do you undertake that include my personal information?
We may need to undertake processing activities in connection with business changes or planned activities, whether internally or externally focussed.
For example, this could include:
- planning, managing and carrying out restructuring or redundancies or other change programmes (including appropriate consultation, selection, alternative employment searches and related management decisions)
- planning, due diligence and implementation in relation to a commercial transaction or service transfer involving the Company that impacts on your relationship with the Company (for example mergers and acquisitions or a transfer of your employment under applicable automatic transfer rules)
What categories of personal information are included in these processing activities?
To run the processes set out above, we process Staff related data, Data related to your engagement with the Company, Recruitment data, Regulatory data, Vetting data, Remuneration and benefits data, Leave information, HR processes data, Monitoring data (to the extent permitted by applicable laws) and Employment claims, complaints and disclosures data.
We may also incidentally process special categories of personal information and criminal records information, to the extent permitted by applicable laws.
What is the purpose of these activities?
We carry out these activities in order to run and manage our business.
What are the legal grounds you rely on to carry these out?
This processing is necessary for the compliance with legal obligations to which the Company is subject.
This processing is also necessary for the purpose of the legitimate interests pursued by the Company.
See “What are the legal grounds for processing personal information?” in the Overview section.
What are the 'legitimate interests' referred to above?
The Company considers that it has a legitimate interest in managing its business operations in the most effective way.
The Company considers business transformation to support its long-term business goals and outcomes. It wishes to maintain its world class reputation and continue to attract high calibre applicants.
As this processing may include special categories of personal information or information relating to my criminal record, in addition to the above, what are the additional legal grounds you rely on to justify this processing?
This processing is needed for carrying out our employment law obligations. These may include obligations to inform or consult and to follow appropriate redundancy or transfer processes.
[See “What are the legal grounds for processing special category personal information?” in the Overview section.)
To the extent that you did not get this personal information from me, how did you collect this information?
Some of the information processed in these activities may be generated by the Company. This would usually include HR and line management. We may receive information from other sources as set out in this Notice (see “Where do you get my personal information from?” in the Overview section).
Who do you share this personal information with?
Your personal information is shared internally, as set out in this Notice (see “When do you share my personal information with others?” in the Overview section). This would usually include HR and your line management.
In addition, some of your personal information will be shared externally with any potential transferee as needed and as otherwise set out in this Notice (see “When you do you share my information with others? in the Overview section).