We process the personal information of the family of our employees, contractors and workers. We process the personal information of the family of our employees, contractors and workers. This may include the personal information of your spouse/partner and dependants, as appropriate. Before you provide personal information relating to your family and dependants to the Company, you must first inform them of the details set out in this Notice. This is to ensure that they understand what personal information you intend to provide to us, the processing activities that we will undertake and the purpose for the same.
Please note that in some cases and in some jurisdictions, we may provide medical, housing, schooling and other services to your family. If this is the case, we liaise directly with your family to carry out any associated processing of personal information. This notice should be read in conjunction with the Overview.
What processing activities do you undertake that include my personal information?
Your family's personal information may be used to provide and administer your benefits.
For example, you may be entitled to family medical cover or you may have completed an expression of wishes form relating to your pension or life assurance entitlement (as appropriate).
What categories of personal information are included in these processing activities?
To administer these benefits, we process your family's Identity Information and Contact Information.
What is the reason for these processing activities?
We use your family's personal information to ensure that you have access to your benefits, as set out in your contract of employment.
What are the legal grounds you rely on to carry these out?
This processing is necessary for the purpose of the legitimate interests pursued by the Company and by you.
(See “What are the legal grounds for processing personal information?” in the Overview section.)
What are the 'legitimate interests' referred to above?
The Company considers that it has a legitimate interest in managing its workforce and operating its business. This includes ensuring that employees have access to benefits and undertaking normal business operations.
You have a legitimate interest in ensuring that you and your family have access to your contractual benefits.
Who do you share this personal information with?
This personal information is shared internally, as set out in this Notice (see “When do you share my personal information with others?” in the Overview section).
In addition, this personal information will be shared with benefit providers, and as otherwise set out in this Notice (see “When do you share my personal information with others?” in the Overview section).