If you apply for a role with us (regardless of whether this is for a direct role, which includes executive recruitment, or for a contractor or worker position) or register an interest in working for us, we use your personal information in connection with this application.
This notice should be read in conjunction with the Overview.
What processing activities do you undertake that include my personal information?
In some jurisdictions, we may undertake a review or assessment regarding your physical or mental health or condition as part of our pre-employment checks.
What categories of personal information are included in these processing activities?
To run the processes set out above, we process Staff related data, Recruitment data and data relating your health, a special category of personal information, as appropriate.
What is the reason for these processing activities?
The purpose of this processing activity is to:
- assess capacity for your role, where required or permitted under applicable laws;
- make adjustments or accommodations to the recruitment process; and
- conduct related management processes.
What are the legal grounds you rely on to carry these out?
This processing is necessary for the compliance with legal obligations to which the Company is subject.
This processing is also necessary for the purpose of the legitimate interests pursued by the Company.
(See “What are the legal grounds for processing personal information?” in the Overview section).
What are the 'legitimate interests' referred to above?
The Company considers that it has a legitimate interest in fully assessing applications for employment to ensure that only suitable and appropriate candidates are both assessed and selected.
As this processing may include special categories of personal information, in addition to the above, what are the additional legal grounds you rely on to justify this processing?
This processing is needed for carrying out our employment law obligations. This includes complying with employment law obligations (such as the requirement to make reasonable adjustments) and health and safety requirements.
This processing is necessary for reasons of substantial public interest.
(See “What are the legal grounds for processing special category personal information?” in the Overview section).
To the extent that you did not get this personal information from me, how did you collect this information?
Some personal information will be generated by internal sources, as set out in this Notice. (see “Where do you get my personal information from?”, in the Overview section). This will include from the relevant recruiter, HR and the hiring manager.
Some information may come from your doctor or other medical professionals (such as consultants or Occupational Health). We may receive information from other sources as set out in this Notice [see “Where do you get my personal information from?” in the Overview section].
Who do you share this personal information with?
Your personal information is shared internally, as set out in this Notice (see “When do you share my personal information with others?” in the Overview section). This would usually include HR and your line management.
In addition, some of your personal information will be shared with medical professionals as needed and as otherwise set out in this Notice (see “When do you share my personal information with others?” in the Overview section).