We use your personal information after the relationship that we have with you has come to an end.
This notice should be read in conjunction with the Overview.
What processing activities do you undertake that include my personal information?
We maintain our records relating to your relationship with the Company.
What categories of personal information are included in these processing activities?
We may process any personal information held on you in connection with this activity. This will include Staff related data, Data related to your engagement with the Company, Recruitment data, Regulatory data, Remuneration and benefits data, Leave information and HR processes data.
This may also include special categories of personal information and criminal records information.
What is the reason for these processing activities?
We maintain our records in order to comply with record keeping obligations and to maintain an appropriate archive. This archive allows us to keep historical information about the Company and to ensure that we have sufficient information relating to our business, including with respect to any legal obligations or potential legal claims.
What are the legal grounds you rely on to carry these out?
This processing is necessary for the compliance with legal obligations to which the Company is subject.
This processing is also necessary for the purpose of the legitimate interests pursued by the Company.
(See “What are the legal grounds for processing personal information?” in the Overview section.)
What are the 'legitimate interests' referred to above?
The Company considers that it has a legitimate interest in managing its workforce and operating its business. This includes ensuring that the Company complies with applicable laws and regulations it is subject to in any jurisdiction.
As this processing may include special categories of personal information or information relating to my criminal record, in addition to the above, what are the additional legal grounds you rely on to justify this processing?
This processing is needed for carrying out our employment law obligations. These include tax and health and safety record keeping obligations.
The processing is needed for legal claims.
This processing is necessary for reasons of substantial public interest.
(See “What are the legal grounds for processing special category personal information?” in the Overview section.)
To the extent that you did not get this personal information from me, how did you collect this information?
This information will include the information that was collected during the course of your relationship with us. For further information as to the sources, please see the detail regarding sources set out in this Notice (see “Where do you get my personal information from?” in the Overview section).
Who do you share this personal information with?
Your personal information is shared internally, as set out in this Notice (see “When do you share my personal information with others?” in the Overview section). This would usually include Security, HR and the IT department.
In addition, some of your personal information may be shared with governmental authorities, partners and suppliers and as otherwise set out in this Notice (see “When do you share my personal information with others?” in the Overview section).