As a BAE Systems shareholder or member of an employee share plan, we process your personal information in connection with your shareholding. We hold personal information on registered shareholders, beneficial holders, legal representatives, past shareholders with unclaimed assets and dissentient shareholders.
This notice should be read in conjunction with the Overview.
What processing activities do you undertake that include my personal information?
We administer and manage your relationship with the company of which you are a shareholder and maintain the general records necessary to do so.
This includes the administrative and management activities that we undertake with respect to governance requirements, for example:
- Maintaining BAE Systems plc and group companies’ statutory registers and those of certain joint venture companies
- Managing compliance with overseas registrations and government agencies
- Complying with statutory reporting requirements
- Archiving and managing your shareholder record, as appropriate
- Creating and administrating minutes of meetings
What categories of personal information are included in these processing activities?
We process your Identity information and Contact information, and Share information.
What is the reason for these processing activities?
We use your personal information to manage our relationship with you and to administer your shareholding.
What are the legal grounds you rely on to carry these out?
This processing is necessary for the compliance with legal obligations to which the Company and its joint ventures are subject.
This processing is also necessary for the purpose of the legitimate interests pursued by the Company.
(See “What are the legal grounds for processing personal information?” in the Overview section.)
What are the 'legitimate interests' referred to above?
The Company considers that it has a legitimate interest in operating its business and managing the information of its shareholders.
This includes complying with statutory reporting requirements and compliance obligations for overseas registrations and government agencies.
To the extent that you did not get this personal information from me, how did you collect this information?
Some of this personal information will come from internal sources, including the HR team and share plan administrators (see “Where do you get my personal information from?” in the Overview section).
We may receive information from other sources as set out in this Notice (see “Where do you get my personal information from?” in the Overview section).
Who do you share this personal information with?
Your personal information is shared internally, as set out in this Notice (see “When do you share my personal information with others?” in the Overview section). This would usually include Business Unit and Functional legal counsels, and Group Business Development, for Overseas legal entities, and Group Finance.
In addition, some of your personal information will be shared externally with company registries (such as Companies House in the UK), legal advisers, auditors, Company Secretarial providers, notaries and as otherwise set out in this Notice (see “When do you share my personal information with others?” in the Overview section).