This segment sets out how BAE Systems (as your current or former employer) as well as the trustees of the BAE Systems defined benefit pension schemes use your personal information to administer and manage your membership of the pension scheme.
This notice should be read in conjunction with the Overview. For information on how your personal information is used to administer and manage your membership of the BAE Systems Retirement Savings Plan, the defined contribution pension scheme, please contact Scottish Widows, the administrator of the Mercer Master Trust). Additional information regarding the BAE Systems pension schemes, including relevant contact details, can also be accessed here.
What processing activities do you undertake that include my personal information?
The Company (“we”) processes your personal information to enrol eligible employees into a workplace pension and manage your pension contributions, including additional voluntary contributions (AVCs).
What categories of personal information are included in these processing activities?
What is the reason for these processing activities?
We use your personal information to:
- Enrol you in a workplace pension
- Manage your pension contributions, including AVCs
- Communicate with you about your pension
- Ensure compliance with legal and regulatory requirements
- Coordinate with pension providers and scheme administrators
What are the legal grounds you rely on to carry these out?
The processing is necessary for the compliance with a legal obligation to which the Company is subject.
(See “What are the legal grounds for processing personal information?” in the Overview section.)
What are the 'legitimate interests' referred to above?
The Company considers that it has a legitimate interest in managing its workforce and operating its business. This includes ensuring that employees are properly enrolled into a pension scheme and that pension scheme is properly administered and statutory duties are met.
As this processing may include special categories of personal information, in addition to the above, what are the additional legal grounds you rely on to justify this processing?
This processing is needed for carrying out our employment law obligations. These include pension and employment law requirements.
This processing is necessary for reasons of substantial public interest.
The processing may also be necessary for establishing, exercising or defending legal claims.
(See “What are the legal grounds for processing special category personal information?” in the Overview section.)
To the extent that you did not get this personal information from me, how did you collect this information?
We will receive personal information about you from third parties, such as:
- HR and payroll systems
- HM Revenue and Customs
- Financial advisers
- Pension providers and scheme administrators
Who do you share this personal information with?
We may receive information from other sources as set out in this Notice (see “Where do you get my personal information from?” in the Overview section), including:
- Pension scheme providers and/or administrators
- HM Revenue and Customs
- Financial advisers
- Regulatory bodies