Share
registers

Shareholders
As a BAE Systems shareholder or member of an employee share plan, we process your information in connection with your shareholding.  We hold information on registered shareholders, beneficial holders, legal representatives, past shareholders with unclaimed assets and dissentient shareholders.
This Notice should be read in conjunction with the Overview and the Definitions, including, in particular, the table of categories of information.
 

Share registers

 
What processing activities do you undertake that include my information?
 
We administer and manage the BAE Systems Plc share register and additional share registers, including any Dissentient Shareholder register.
 
What categories of information are included in these processing activities?
 
We process your identity information, contact information and share information.
 
We may also process your Tax File Number and sensitive information to the extent permitted by applicable laws.
 
What is the reason for these processing activities?
 
We use your information to manage our relationship with you, to administer your shareholding and to comply with statutory reporting requirements and compliance obligations for overseas registrations and government agencies.  We do this to administer the share register effectively and ensure that shareholders receive the benefits and rights that they are legally entitled to.
 
In addition, we use this information to respond to queries relating to shareholdings and/or unclaimed assets.
 
Further, we analyse the share register for reporting and other purposes, including AGM attendance and voting.
 
To the extent that you did not get this information from me, how did you collect it? 
 
We may receive information from share / stock brokers, your agent or representative, share nominees/custodians, share plan administrators/trustees and companies (or their registrars) who are the subject of any takeover/merger and from other sources as set out in this Notice.
 
In addition, we may also gather information from publically available sources.
 
Who do you share this information with?
 
This information may be shared internally for the purposes described above and with our parent company BAE Systems Plc in the United Kingdom.
 
In addition, some our your information will be shared externally with company registries (such as the Companies House in the UK), analysts, legal advisers, auditors, Company Secretarial providers who may be located overseas, notaries, asset tracing companies, print and mail house, the Company Registrar and any of its associated companies and as otherwise set out in this Notice.