Ethics reporting

Suppliers and subcontractors
We use your information in order to administer and manage the relationship between the Company and the entity you represent or are employed by, which is a supplier or subcontractor of BAE Systems.
This Notice should be read in conjunction with the Overview and the Definitions, including, in particular, the table of categories of information.
 
Where the supplier or subcontractor is an individual, this Notice should be read in conjunction with our Credit Reporting Policy.
 

Ethics reporting

 
What processing activities do you undertake that include my information?
 
We operate an Ethics Reporting line, which allows employees (and their next of kin), contractors, customers, contacts, suppliers and members of the general public to raise any concerns to us which will then be managed in accordance with our applicable policies.
 
What categories of information are included in these processing activities?
 
To run the process set out above, depending on your relationship with us and the type of concern raised, we process identity information, staff related data, data related to your engagement with the Company, recruitment data, regulatory data, vetting data, remuneration and benefits data, leave information, HR processes data, monitoring data (to the extent permitted by applicable laws) and employment claims, complaints and disclosures data.
 
We may also process sensitive information (such as criminal records information) to the extent permitted by applicable laws.
 
What is the reason for these processing activities? 
 
We carry out these activities to protect our business. This includes responding appropriately to ethics concerns which are raised to it.
 
In particular, we do so in order to ensure compliance with applicable laws and Company policies and procedures, to monitor use of the Company’s IT systems and to manage the activities and behaviour of our employees.
 
To the extent that you did not get this information from me, how did you collect it?
 
Some of the information processed in these activities may be generated by the Company.  
In addition, we may work with business partners and suppliers to carry out this activity and as set out in this Notice.  
We may also receive information from other sources as set out in this Notice.
 
Who do you share this information with?
 
Your information is shared internally.
 
In addition, some of your information will be shared externally with any suppliers or partners as needed, external agencies (including the Police or law enforcement, as appropriate) and as otherwise set out in this Notice.