Supplier administration

We use your personal information in order to administer and manage the relationship between the Company and the entity you represent or are employed by, which is a supplier or subcontractor of BAE Systems.

This notice should be read in conjunction with the Overview

Supplier Administration

What processing activities do you undertake that include my personal information?
You liaise with us on behalf of one of our suppliers or subcontractors. As such we process your personal information as needed to administer and manage such supplier or subcontractor's relationship with the Company and maintain the general records necessary to do this.

This includes:
- Communicating with you in connection with the relevant supplier or subcontractor's business with us
- Contacting you to obtain pricing information and to finalise the procurement process regarding the supplier's goods and services
- Facilitating payment for goods and services
- Creating, managing and maintaining supplier databases, including organisational charts
- Keeping records and audit information relating to our suppliers or subcontractors, including minutes of meetings and other notes

What categories of personal information are included in these processing activities?

What is the reason for these processing activities?

What are the legal grounds you rely on to carry these out?

What are the 'legitimate interests' referred to above?

To the extent that you did not get this personal information from me, how did you collect this information?

Some of this personal information will come from internal sources, such as your BAE Systems contact. (see “Where do you get my personal information from?” in the Overview section).

Other information may come from the relevant supplier or subcontractor, your employer, partners, customers, other suppliers and the Company's other business partners. We may receive information from other sources as set out in this Notice (see “Where do you get my personal information from?” in the Overview section).

Who do you share this personal information with?

Your personal information is shared internally, as set out in this Notice (see “When do you share my personal information with others?” in the Overview section). This will include the Company departments in connection with the relevant business and the Finance team.

In addition, some of your personal information will be shared externally with the relevant supplier or subcontractor, your employer, partners, customers, other suppliers and the Company's other business partners and as otherwise set out in this Notice (see “When do you share my personal information with others?” in the Overview section).