United Kingdom
United States
Saudi Arabia
Australia
This notice should be read in conjunction with the Overview
Share registers
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What processing activities do you undertake that include my personal information?We administer and manage the BAE Systems plc share register and additional share registers, including any Dissentient Shareholder register.
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What categories of personal information are included in these processing activities?We process your Identity information and Contact information, and Share information.
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What is the reason for these processing activities?We use your personal information to manage our relationship with you and to administer your shareholding. We do this to administer the share register effectively and ensure that shareholders receive the benefits and rights that they are legally entitled to.In addition, we use this information to respond to queries relating to shareholdings and/or unclaimed assets.Further, we analyse the share register for reporting and other purposes, including AGM attendance and voting.
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What are the legal grounds you rely on to carry these out?This processing is necessary for the compliance with legal obligations to which the Company is subject.This processing is also necessary for the purpose of the legitimate interests pursued by the Company.(See “What are the legal grounds for processing personal information?” in the Overview section.)
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What are the 'legitimate interests' referred to above?The Company considers that it has a legitimate interest in operating its business and managing the information of its shareholders.This includes complying with statutory reporting requirements and compliance obligations for overseas registrations and government agencies.
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To the extent that you did not get this personal information from me, how did you collect this information?We may receive personal information from share / stock brokers, your agent or representative, share nominees/custodians, share plan administrators/trustees and companies (or their registrars) who are the subject of any takeover/merger and from other sources as set out in this Notice (see “Where do you get my personal information from?” in the Overview section).In addition, we may also gather some personal information from publicly available sources.
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Who do you share this personal information with?Your personal information is shared internally, as set out in this Notice (see “When do you share my personal information with others?” in the Overview section). This would usually include Group Security and Investor Relations.In addition, some of your personal information will be shared externally with company registries (such as Companies House in the UK), analysts, legal advisers, auditors, Company Secretarial providers, notaries, asset tracing companies, print and mail house, the Company Registrar and any of its associated companies and as otherwise set out in this Notice (see “When do you share my personal information with others?” in the Overview section).