Information
technology

Contractors and workers
We use your information throughout the relationship that we have with you. This includes a number of different processing activities throughout the engagement that you have with the Company.
This Notice should be read in conjunction with the Overview and the Definitions, including, in particular, the table of categories of information.
 

Information technology 

 
What processing activities do you undertake that include my information?
 
We undertake administration and management of information technology (IT) systems and services which contain your information.
 
What categories of information are included in these processing activities?
 
To run the processes set out above, we process staff related data, data related to your engagement with the Company, recruitment data, regulatory data, vetting data, monitoring data (to the extent permitted by applicable laws) and employment claims, complaints and disclosures data.
 
We may also process sensitive information to the extent permitted by applicable laws.
 
What is the reason for these processing activities?
 
To the extent permitted by applicable laws, the Company carries out monitoring of the Company's IT systems to protect and maintain the integrity of the Company's IT systems and infrastructure, to ensure compliance with the Company's IT policies, and to locate information through searches where needed for a legitimate business purpose.  Our IT function is essential to ensuring that this can be carried out in the most effective way.
 
We process your information in order to:
  • change access permissions;
  • provide technical support and maintenance for Human Resources information systems; 
  • operate email, IT, internet, social media, Human Resources related and other company policies and procedures;
  • comply with the Company’s policies and access controls;
  • maintain the integrity and security of data; and
  • facilitate records management.
In addition, to the extent permitted by applicable laws, the Company carries out monitoring of the Company's IT systems to protect and maintain the integrity of the Company's IT systems and infrastructure, to ensure compliance with the Company's IT policies, and to locate information through searches where needed for a legitimate business purpose.
 
The Company’s IM&T Function is essential to ensuring that the above activities can be carried out in the most effective way.
 
To the extent that you did not get this information from me, how did you collect it?
 
The information processed as part of this activity is stored within our IT systems, having been collected as part of other processing activities referred to within this Notice.
 
Who do you share this information with?
 
This information may be shared internally for the purposes described above.
 
In addition, some of your information will be shared externally with any suppliers or partners as needed and as otherwise set out in this Notice.