Legal compliance
registers and records

Employees
We use your information throughout the employment relationship that we have with you.  This includes a number of different processing activities throughout your employment.
This Notice should be read in conjunction with the Overview and the Definitions, including, in particular, the table of categories of information.
 

Legal compliance registers and records

 
What processing activities do you undertake that include my information?
 
We process and maintain records of potential legal risks or concerns.  For example, we process and maintain records of any request for a facilitation payment, bribe or extortion request made by a third party, community interests (including possible conflicts of interest), gifts and hospitality and political interests. 
 
We also process and maintain records of incidents and accidents, including health and safety reports, driving incidents and other issues.
 
What categories of information are included in these processing activities?
 
We may process any information that we hold or collect about you for this reason.  This includes staff related data, data related to your engagement with the Company, recruitment data, regulatory data, vetting data, remuneration and benefits data, leave information, HR processes data, monitoring data (to the extent permitted by applicable laws) and employment claims, complaints and disclosures data. 
 
We may also process sensitive information (such as criminal records information) to the extent permitted by applicable laws.
 
What is the reason for these processing activities?
 
We hold these databases in order to keep and maintain appropriate records, and to comply with applicable laws and our internal policies. 
 
To the extent that you did not get this information from me, how did you collect this information?
 
The information may have been generated internally by the Company, for example through an employee or internal audit report.  
 
We also receive information from our customers, suppliers and our partners from time to time and may receive information from other sources as set out in this Notice.
 
In addition, we may also gather some information from publicly available sources. 
 
Who do you share this information with?
 
This information may be shared internally for the purposes described above.
 
In addition, some of your information will be shared externally with law enforcement agencies as needed and as otherwise set out in this Notice.